Finally, you have managed to complete all the required company registration processes, and your business is fully incorporated in Singapore. The next step that you need to take is hiring qualified staff to help you achieve the set business goals and objectives. One of the professionals that you need to hire is a bookkeeping cum company secretary.
Today, we look at the duties and roles of a bookkeeping Singapore professional.
Facilitate Company Meetings
Periodically, you will need to meet with business partners and shareholders. It is the duty of the company secretary to send out memos and notices to the relevant individuals on upcoming meetings. He or she should also prepare a comprehensive agenda for the meeting and other necessary linked details.
Ensure Adherence to the Constitution
When registering company Singapore, you need to also come up with a comprehensive company constitution. The constitution is tailored to monitor and regulate all the business operations and ensure that it abides by the set laws and regulations. It is the duty of the company secretary to make sure that all directors adhere to the outlined legislation in the constitution. He/she should also ensure that your company complies with the Article of Association, Companies Act, Memorandum of Association, and all other legal bindings to avert court cases and fines.
Bookkeeping and Accounts Management
The company law clearly defines the various accounts of business that are under its authority. It is the mandate of the company secretary to prepare all the required reports on time. Afterward, the reports should be filed with Singapore Company Registrar. The secretary also needs to make sure that all company transactions especially those related to disposal and acquisition of assets are well documented.
Company Identity, Insurance and Seal
The company secretary should ensure that all official correspondence such as employment letters has the correct company name, address, and official entity number. The professional should also ensure that the legally recognized company seal is used to emboss all relevant documents to show they are certified and genuine. The seal should be kept in safe custody by the Secretary to prevent its misuse. More importantly, the expert is required to make sure that the required insurance policies cover all employees, directors, officers, and the office premises.
Other event based duties include;